We are looking for an experienced assistant based in the UK to support the Managing Director.
About us :
Sophia Tutino Yachting is a boutique company specialising and exclusively operating in yacht charter services. With an uncompromising approach to customer satisfaction, we pride ourselves on the fully bespoke and personal service we provide. After nearly three years, the company is rapidly growing, successfully sourcing the finest charter yachts and crews for charterers all over the world, as well as professionally managing the charter of yachts on behalf of yacht owners.
The responsibilities will include, but are not limited to:
- Creating presentations and proposals using a variety of software programs
- Researching and creating cruising itineraries
- Creating material for charter clients
- Liaising with Central Agents and crew as and when required in preparation for charters
- Creating Marketing collaterals for managed yachts
- Maintaining client data on CRM system and data mining
- Assisting the Managing Director with the promoting and marketing of services through events and sponsorships
- Maintaining the bookings’ calendars and assisting with documents needed in preparation for, during and after the completion of a charter
- Provide administrative support for booked charters
- Digital marketing tasks (i.e. website content updates, branded documents, etc.)
- Assist with preparation of yacht selections & presentations – hard and soft copies
- Assist with all client/general correspondence as required
- Monitor CRM enquiries and assist with ensuring the enquiry logs are all kept up to date
- Assist with contract preparation as required
- Assist with booking of yacht visits/inspections
- Assist with travel plans as required (hotels, flights, transfers)
- Submit/collate expenses for MD
- Creating social media posts and posting twice per week
- Creating mailing campaigns B2B & B2C (monthly)
- Writing articles / blogs
The ideal candidate will:
- Be fluent in English, both written and spoken
- Have a minimum of two years of experience in an administrative support or marketing role
- Have a keen interest in a client focused industry
- Have a strong attention to detail with a commitment to quality
- Be proficient in CRM, Microsoft Word, Excel, PowerPoint, Adobe Pro and Outlook
- Possess excellent written, verbal and mathematical skills
- Have personal travel experience and be willing to travel
Office hours are 9am to 5.30pm Monday through Friday. Please note some late work or work at weekends may be required from time to time.
If you are a self-motivated, hardworking individual who enjoys the challenge of changing priorities and managing multiple tasks we would like to hear from you.
